Administrative Assistant-Arinc UK


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ADMINISTRATIVE ASSISTANT-ARINC UK
Location: London
Last updated: Tuesday, 11 October 14:41
Adoos Reference: 70662

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Description
Country UK
Position Status Full Time
Job Description The successful candidate will provide administrative support to the Director of Business Operations, EMEA and to the Business Operations team (Finance and Contracts). The responsibilities are to provide general administration including the creation and maintenance of the administration processes for the team; Creation and maintenance of the filing system for EMEA Contracts, auditing expenses and ensuring they are signed, copied and prepared correctly for reimbursement; Assisting with compiling reports both monthly and ad-hoc for the team; Preparing weekly location reports; Respond to email/verbal requests for correspondence e.g. Letters/Faxes to be created sent and filed; Conference call and meeting arrangements, minute taking in meetings where appropriate; Booking and WBS creation in Costpoint; Providing support with Word, Excel, PowerPoint and Access database files to the team when required. Will aslo act as the Accounts Payable backup whilst the lead A/P employee is on leave. The job holder will also be responsible for managing all travel arrangements for team; Recording all leave requests manually, gaining approval and updating central records.
Required Experience The successful candidate must have at least five years experience within a fast pace, deadline driven environment. The ability to multi-task, prioritise and be flexible are also essential requirements, along with intermediate to advanced knowledge of Microsoft packages such as Word, Excel, Access and Powerpoint.
Desired Experience Any European or Middle Eastern language is a plus



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