PARTNER'S SECRETARY - BDO

Job Specification Description

Full PA Support to 1 Senior Partner, 1 manager and 1 director - providing administrative, business and personal assistance within an accounting (Audit) business group

· Diary management

· Proactive management of partner schedules – planning ahead

· Co-ordinating meetings – both internal and external

· Organising international travel arrangements

· Minuting meetings - when required

· Booking rooms, ordering refreshments

· Organisation of senior management events including conferences, social activities and corporate hospitality.

· Ensure that all messages and information received are accurately recorded and promptly conveyed to the relevant person

· Maintain and update data on Relationship Management System (RMS)

· Use of FMS (Financial Management System), produce invoices

· HR support - organising staff appraisals

· Identify personal training needs and ensure that the appropriate training takes place

· Audio and copy typing of general correspondence for partners [and managers]

· Filing and maintenance of subject files

· Attend internal meetings:- secretarial, RMS and others

· Keep up to date with services provided by the firm

· Organising meetings and correspondence to some very large clients

· Assistance to associated managers when required.

· PowerPoint presentations

· Potential support with marketing team