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- Last updated: Monday, 17 October
- Adoos Reference: 89609
- Location:
London
Description
Job Description:
Responsibilities
*Manage the diary & make all associated arrangements to ensure the smooth running of the HR Director's schedule
*Effective & appropriate interaction with Corporate Management across Europe & the US
*Set up & organise meetings on behalf of the HR Director, producing agendas, briefing participants & distributing paperwork as necessary
*Attend HR Management Meetings, record & produce minutes & action log, maintain master file of documents in case of regulatory inspection
*Management of all travel & accommodation & processing expense claims
*Receive, screen & prioritize incoming telephone calls & mail, dealing or redirecting as appropriate so calls are dealt with efficiently & by the correct person in an appropriate & timely manner
*Strong follow-up mechanisms & file management system on PC & paper files including archive
*Progress action on behalf of the HR Director to ensure that deadlines are met, maintaining a "follow up" folder
*Produce word-processed documents from drafts or dictation to a high level of presentation, accuracy & timeliness
*Decisions made under pressure of time & on occasions without reference to others due to need to maintain confidentiality
*Delegation of problems to other managers for resolution
*Develop effective network with peers in other GE divisions as relevant/necessary to role
*Arranging, re-arranging & cancelling meetings with senior internal & external managers without reference to manager in order to respond to business priorities
*Being aware of GECF-HL priorities
*Deal with majority of queries on behalf of manager
*Influencing a range of contacts on behalf of manager
*Draft complex time critical documents in response to sensitive issues
Qualifications
*Highly experienced PA in a large corporate environment, likely to have at least 3 years in a similar role
*Organizational awareness
*Confidentiality and commercial awareness
*Excellent accurate WP skills
*Proven excellent skills in using Windows applications -
Word
PowerPoint
Excel
Outlook
*High standard of presentation
*Administrative skills & experience
*Educated to at least A level standard with secretarial qualifications
*Excellent written communication skills including report writing
*Ability to communicate effectively at all levels
*Ability to work under pressure
Desired
*Self Confidence
*Planning and Organising
*Focus on Customer/Client
*Concern for Detail & Accuracy
*Initiative
*Teamwork
*Building Relationships
*Influencing